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SlowArt Artist Notification Policy

The policy on artist notification is as follows:

• SASE: The SASE is a self addressed stamped envelope for the return of your materials. It must be large enough to contain the submission materials and also must have enough postage for their return. For example, four slides inside a standard 9" x 4" envelope will weigh over one ounce, so a single stamp on such a return envelope will not be enough for their return. Also the SASE must be addressed legibly for it to work, illegible writing may result in loss of the submission materials.

• All artists who provide the SASE are notified by mail using the SASE provided. The notification letter is included with the return of the artists materials--slides/prints/CD etc. The SASE must be affixed with sufficient postage to return the materials. Artists who do not include sufficient postage may not have their materials returned. 

• International artists who are unable to obtain US postage will receive a notification with the return of their materials only if they provide return postage in the form of international postal reply coupons, or if these are unattainable, additional postage added to their entry fee at a rate of .80US per ounce of mail. In this case, artists should write "postage paid" on the spot where stamps would be affixed to the return envelope.

• All submission materials submitted without a return SASE will be considered as disposable and discarded.

• Artists who submit disposable materials and wish to receive notification by mail must include a letter sized return envelope with a single stamp for their notification letter.

• All artists who submit a working email address will be also be notified by email. It is very important to carefully print or type your email address. Artists who write their email address in a manner that is difficult to decipher may not receive their notification.

• All artists who submit disposable materials and do not include a return envelope for a notification letter and do not submit an email address will only be notified if they are accepted to exhibit.

Our goal is to notify all artists and to return all materials submitted with the SASE. However, some artists call and complain that they did not get their notification and/or SASE back. It is important to follow the guidelines above in order to avoid this problem. Here are some examples of things that frequently cause problems:

• Return envelope is too small to hold the materials submitted.
• Return envelope has insufficient postage to return materials submitted.
• Artist provides stamps but no return envelope.
• Artist provides return envelope with no stamps.
• Return envelope is submitted with stamps but no return address.
• Handwriting on return envelope is so bad that the post office can not read it. (Type or print to avoid this)
• Handwriting of email address can not be deciphered so we can not read it for email notification. (Type or print to avoid this)

We work carefully and do the best we can to assure everyone gets notified and/or their materials back. Occasionally a return is lost by the postal service, or damaged by a postal sorting machine and returned to us months later in pieces inside a plastic bag. This is unfortunate but sometimes happens.  

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